Extensis Portfolio is the industry’s most usable, flexible, and supported digital asset management solution for organizations and workgroups of all sizes that are wrestling with an ever-growing volume of digital content. It is loaded with the features you need to create, organize, find, share and protect your assets.
Quickly load files into Portfolio so assets are properly organized, tagged and accessible to everyone.
Upload photos, videos and audio directly into Portfolio with Portfolio Flow – available for iOS and Android devices. Keywords, descriptions and other metadata can be applied on the go – so assets are immediately tagged and cataloged correctly.
Because files cataloged with incomplete metadata have limited value, Portfolio allows you to define key metadata that must be entered before assets are uploaded.
Portfolio supports all common media formats including image, video, audio, PDF, and native documents from Adobe® Creative Suite® and Microsoft® Office, making it the perfect solution to manage all your digital documents. View the complete list here.
Portfolio provides two convenient ways to load assets into the system. Either import documents from your desktop or ingest files that are already located on the server.
Portfolio can extract embedded metadata, which allows the system to intelligently catalog and reference assets.
This includes XMP, IPTC, EXIF, TIFF, Video, and Microsoft Office metadata.
Portfolio gives you peace of mind by automatically backing up the information associated with your assets. All Portfolio settings, catalog and data information can be restored with just one click.
Save space without comprising image clarity. Compress a raw image to 1/20th of its size with no noticeable change to the human eye. True lossless compression, which reduces file size by an average of 30%, is also supported. Powerful zoom and dynamic panning technology let you see the fine details of high-resolution assets, even when previewing an image.
Create meaningful collections using a combination of structure and metadata.
Portfolio provides a flexible structure to optimally organize assets for your workflow. Define multiple catalogs, folders, and galleries to fit the way your organization works.
Portfolio monitors asset folders and can automatically catalog assets or extract metadata. When assets are added, edited, or removed, the catalog will immediately reflect the changes.
It’s not uncommon for catalogs to share the same basic structure. Portfolio takes advantage of this and allows you to save catalog templates that can be used to create custom catalogs with a single click.
Portfolio can embed metadata that travels with your files, making it available to other metadata-aware applications.
This includes XMP, IPTC, and Video metadata.
Sometimes, multiple assets need to be tagged with the same metadata or collected into a single gallery. Portfolio makes it easy to grab a set of assets and set common metadata or create a gallery instantly.
Portfolio doesn’t just help you search libraries; it helps you find the assets you need.
No matter how many assets you have, find what you need in milliseconds. Enter a few search characters and Portfolio will automatically suggest a list of matching assets and display the results.
Thumbnails and video snippets are automatically generated upon upload giving you a more visual way to search, preview and find the assets you’re looking for fast.
Galleries don’t have to be static collections of assets. With Portfolio, conditional searches can be saved as a Smart Gallery, so when assets are tagged with specific metadata, they are automatically added to the appropriate gallery.
Set up the dashboard to view files and metadata that’s important to your workflow.
Get powerful insight about physical assets—from their related digital assets with GPS metadata—by tracking their location and viewing them on a map.
Get the right files into the hands of everyone involved in creating, organizing and using your assets.
With Portfolio, users can be granted access to specific catalogs and assigned controlled permissions specific to each catalog.
If you have Open or Active Directory, Portfolio can use existing user and group accounts. Fewer user accounts means faster setup and easier maintenance.
Portfolio provides a central source for all your files. Users with appropriate permissions have access to libraries, giving them the ability to find, download and use available assets.
Conveniently drag and drop files directly between Portfolio and your folders, desktop, and supported applications, such as Adobe® InDesign® and Microsoft PowerPoint®.
Sometimes, a lower resolution or resized version is needed. Without submitting asset requests, conversions and unnecessary back-and-forth, users can convert and download what they need, when they need it.
Portfolio integrates with your existing workflows and facilitates the entire asset lifecycle, including content development, collaboration and archiving.
Remove workflow bottlenecks and reduce the risk of expensive copyright violations. Use the FADEL® Rights Cloud™ Connector to quickly understand the usage rights associated with your assets.
Portfolio supports a collaborative workflow and allows users to check out files while they are being edited to prevent simultaneous changes. When a file is ready, it can be checked-in and notes can be applied.
Sometimes, assets need to be unavailable for use or protected but should stay visible in the catalog. By locking files, Portfolio protects the assets from change or download but keeps them searchable and viewable in the catalog.
During the creative process, files frequently need to be rolled back to a previous state, or version. Portfolio makes this easy by automatically tracking changes and gives you access to previous versions.
Portfolio is licensed software that can be installed on Microsoft Windows Server® or Apple® OS X platforms, giving you the flexibility to run it on-premise, or on a cloud server – your choice!
Create custom scripts to automate and meet your specific workflow needs that are as easy to use as a program feature—such as finding duplicates or sending emails to your users when metadata is updated.
Digital asset management is a cog in the overall workflow of many organizations and the Portfolio API allows you to integrate this functionality with your existing business systems.
Learn from an expert how Portfolio can help you get the most out of your digital assets.
Learn how American Cruise Lines gained 20% more time for strategic creative work using Extensis Portfolio.
Use this guide to determine the most effective way to implement a DAM solution in your organization.
Use our Digital Asset Management Return on Investment Calculator to find out how much you can save using DAM.